When you call and compare different companies, you will want to ask lots of questions. First and perhaps most obvious, you will need to find out what is included in the price you are quoted. Make sure that you are comparing the same features from company to company so you can get a handle on how different vendors stack up against one another. For instance, you should find out the length of time you will have the wedding tent, since some companies rent by the hour or the day, while others rent by the week. You should also ask if any tent you are considering is weatherproof (not all offer the same level of protection from severe conditions). Further, some companies include set up and delivery, while others charge extra for these things. And some couples report that some companies even charge a “drying” fee if the tent gets wet and needs extra care. Finally, always ask companies for references.
A One-Stop Approach
Keep in mind that many tent rental companies also rent all of the supplies you will need and some even cater. This can make the wedding coordination much easier than contracting separately for each item. In addition, any company you go with should be insured, in case any damage occurs on the property during the installation of tear-down of the wedding tent. You need to take into account all of these details, since they can make a difference in what you spend, and also in the level of stress you can expect.
How To Calculate Size
When ordering a wedding tent, you will need to know how large a size you will need for your event. For a small group of 25 people, you will want a smaller structure with a more intimate feel, while larger groups will require much larger accommodations. When in doubt between tent sizes, the experts recommend going with the larger option to ensure your guests won’t feel crowded. Some things to remember include that you will need about two feet around the entire outside of your wedding tent. In addition, not only will you need to fit your guests, but you will also need to add in room for the bar, cake table, band or DJ, buffet tables and dance bar. One tent company says that the average size tent for a wedding is 2400 square feet. Further, here is a “rule of thumb” that some companies offer for couples to help determine what they will need for their event:
- For the wedding ceremony, assume you need about 6 square feet per person.
- For the wedding dinner, you need between 8 to 12 square feet for each guest (figure on the lower end for rectangular tables and the higher end for round).
- For the wedding dance floor, 2 square feet per person (but remember they won’t all be dancing at the same time).
- Serving tables for a buffet need about 100 square feet, while the DJ can take up 200 square feet.
These can give you an idea of where to begin. You can also go to RentalHQ for some guidelines on tent size and heating and cooling needs. In addition, tent rental companies should be able to advise you on what to select for your specific needs so you can get exactly the best fit.